MayneAI Agent Packs

AI Assistants for Cleaning Businesses

A recurring office clean and an end-of-lease enquiry need different scoping questions. Capture room types, access arrangements, requested tasks and exclusions before preparing a draft quote from your own rates. After a visit, organise the cleaner's notes into completed tasks and exceptions for review.

A workflow to start with

Start with the Enquiry Intake Assistant. The supplied workflow takes the following inputs and prepares the listed draft outputs for your review.

What you supply

Raw enquiry text (pasted call note, email, web form, SMS)
your business profile for service area and services

What you review

Structured enquiry record
Triage rating with reasons
List of missing details to ask
Draft reply requesting those details

Example brief

Illustrative prompt only: this is a suggested way to brief the assistant, not a customer case study or a tested result.

Structure this end-of-lease cleaning enquiry into the property details, requested tasks, access information and missing scope questions. Draft a reply without guaranteeing an inspection outcome or including specialist remediation.

Illustrative input and draft output

Manually written fictional example. This is not an executed pack result or a customer case study.

Input note

Fictional notes: An enquiry requests an end-of-lease clean for a two-bedroom unit. The customer wants the oven included. They have not supplied the preferred date, parking arrangements or whether carpets are part of the request.

Illustrative draft output

DRAFT CLEANING ENQUIRY

Property: two-bedroom unit. Requested work: end-of-lease clean including oven. Missing scope: carpets. Missing arrangements: date and parking.

Draft reply: Thanks for the details. What date do you have in mind, is carpet cleaning part of the request, and what parking is available? We can clarify the scope once those details are supplied.

The 10 assistants in this pack

Each assistant has a defined task. Open a name to see the information it uses and the outputs described in the pack.

Enquiry Intake Assistant

Turns a raw customer enquiry — phone note, email, web form or SMS — into a structured, triaged record with the missing questions listed. Use when a new enquiry arrives or a pile of enquiries needs sorting.

Inputs: Raw enquiry text (pasted call note, email, web form, SMS); your business profile for service area and services.

Outputs: Structured enquiry record; Triage rating with reasons; List of missing details to ask; Draft reply requesting those details.

Quote and Estimate Drafter

Drafts a priced quote or estimate from rates the business supplies, showing every assumption and exclusion. Use when a customer needs a written price. Never produces a binding quote.

Inputs: Scope of work; The business's rate card from your business profile; Site or clean specifics.

Outputs: Draft quote with line items, assumptions, exclusions, validity; List of rate gaps blocking an accurate price.

Customer Follow-up Writer

Writes follow-up messages for quotes that have gone quiet, completed cleans, review requests and reactivation of past customers.

Inputs: Who is being followed up and why; What was previously quoted or done; How long since last contact.

Outputs: Follow-up message drafts per channel; Suggested timing; Optional short follow-up sequence.

Scheduling Coordinator

Prepares a sensible clean schedule, drafts booking confirmations and reminders, and flags clashes. Proposes only — it cannot see or change a real calendar.

Inputs: List of cleans with locations, durations, priorities; Working hours and constraints; Existing commitments.

Outputs: Proposed run sheet; Clash and travel warnings; Confirmation and reminder message drafts.

Job Record Summariser

Turns rough site notes, photos descriptions, voice-note transcripts and timesheets into a clean clean record, customer-facing summary and handover note.

Inputs: Raw notes, transcripts, timesheet entries, parts used; your business profile.

Outputs: Structured clean record; Plain-English customer summary; Follow-up actions; Invoice-ready line list.

Local Search Content Writer

Writes Google Business Profile content, service-and-suburb pages, review replies and local directory copy so the cleaning business is found by nearby customers.

Inputs: Service area suburbs; Services offered; Existing site and GBP content; Reviews needing replies.

Outputs: GBP profile copy and posts; Service-and-suburb page drafts; Review reply drafts; NAP consistency checklist.

Social Content Planner

Plans and writes social posts for the cleaning business — before-and-afters, tips, team and local content — with a simple calendar.

Inputs: Recent cleans suitable to show; Platforms in use; Posting capacity; Brand tone.

Outputs: Content calendar; Written posts with caption and hashtags; Image or video shot list; Reusable content pillars.

Supplier Quote Comparer

Compares supplier and subcontractor quotes on a like-for-like basis, exposing the differences in scope, exclusions and terms that make headline prices misleading.

Inputs: Two or more supplier quotes; What is actually needed; Constraints such as lead time or delivery.

Outputs: Like-for-like comparison table; Normalised totals with adjustments shown; Questions to put to each supplier; Recommendation with reasoning.

Invoice and Payment Reminder Writer

Drafts a staged series of overdue-invoice reminders that stay polite and professional while escalating, and summarises what is outstanding.

Inputs: Outstanding invoice list with amounts, dates, days overdue; Payment terms; Contact history.

Outputs: Staged reminder drafts; Aged summary; Suggested escalation path; Payment plan wording.

Operations Reporter

Produces a weekly or monthly operating summary from the numbers the business supplies — cleans done, quotes won and lost, revenue, outstanding work — with observations and questions.

Inputs: Period figures supplied by the business; Prior period for comparison; Notable events.

Outputs: Operating summary; Trend observations with stated confidence; Questions the numbers raise; Suggested actions.