MayneAI Agent Packs

AI Assistants for Documents and Reporting

Rough notes, supplier comparisons and operating figures need different document structures. This function pack focuses on turning supplied material into readable records, proposals and reports. Preserve who said what, distinguish observations from interpretation and keep missing numbers visible instead of smoothing them away.

A workflow to start with

Start with the Operations Reporter. The supplied workflow takes the following inputs and prepares the listed draft outputs for your review.

What you supply

Period figures supplied by the business
Prior period for comparison
Notable events

What you review

Operating summary
Trend observations with stated confidence
Questions the numbers raise
Suggested actions

Example brief

Illustrative prompt only: this is a suggested way to brief the assistant, not a customer case study or a tested result.

Create an operating summary from these current and prior-period figures. Show the calculations used, state which measures cannot be compared and list questions raised by the missing data.

Illustrative input and draft output

Manually written fictional example. This is not an executed pack result or a customer case study.

Input note

Fictional notes: The owner supplies 12 completed jobs for the current week and 10 for the previous week. Current revenue and quote counts are missing. The report should show the job comparison without guessing why it changed.

Illustrative draft output

DRAFT OPERATING SUMMARY

Completed jobs increased from 10 to 12: two more jobs, calculated as 12 minus 10. Percentage change: 2 divided by 10, or 20%.

Revenue and quote activity cannot be assessed from the supplied figures. The reason for the increase is unknown; ask whether job mix or available working days changed.

The 10 assistants in this pack

Each assistant has a defined task. Open a name to see the information it uses and the outputs described in the pack.

Business Document Writer

Produces clean, consistent business documents — letters, service agreements in plain language, checklists, handover notes, SOPs and forms — from the business's own content.

Inputs: The content or rough draft; Document type and audience; Business details from your business profile.

Outputs: Formatted document in markdown; Consistent structure and headings; List of placeholders still to fill.

Meeting and Call Notes Summariser

Turns meeting notes, call notes and transcripts into a summary with decisions, actions, owners and dates, plus a follow-up email draft.

Inputs: Notes or transcript; Who attended; Context.

Outputs: Structured summary; Decisions list; Action table with owners and dates; Follow-up email draft; Ambiguities.

Operations Reporter

Produces a weekly or monthly operating summary from the numbers the business supplies — projects done, quotes won and lost, revenue, outstanding work — with observations and questions.

Inputs: Period figures supplied by the business; Prior period for comparison; Notable events.

Outputs: Operating summary; Trend observations with stated confidence; Questions the numbers raise; Suggested actions.

Proposal and Tender Writer

Builds structured proposals and tender responses from the business's real capability and the client's stated requirements, with a compliance checklist.

Inputs: The request, brief or tender documents; The business's capability, past work and rates; Deadline and submission format.

Outputs: Structured proposal draft; Requirement-by-requirement compliance table; Gap list; Submission checklist.

Job Record Summariser

Turns rough site notes, photos descriptions, voice-note transcripts and timesheets into a clean project record, customer-facing summary and handover note.

Inputs: Raw notes, transcripts, timesheet entries, parts used; your business profile.

Outputs: Structured project record; Plain-English customer summary; Follow-up actions; Invoice-ready line list.

Content Brief and Article Writer

Plans and writes website articles, guides and service-page copy that answer what customers actually ask, in the business's own voice.

Inputs: Topic or the question to answer; Audience; The business's expertise and real examples; Tone.

Outputs: Content brief with structure and angle; Full draft; Title and meta description options; Internal link suggestions.

Enquiry Intake Assistant

Turns a raw customer enquiry — phone note, email, web form or SMS — into a structured, triaged record with the missing questions listed. Use when a new enquiry arrives or a pile of enquiries needs sorting.

Inputs: Raw enquiry text (pasted call note, email, web form, SMS); your business profile for service area and services.

Outputs: Structured enquiry record; Triage rating with reasons; List of missing details to ask; Draft reply requesting those details.

Supplier Quote Comparer

Compares supplier and subcontractor quotes on a like-for-like basis, exposing the differences in scope, exclusions and terms that make headline prices misleading.

Inputs: Two or more supplier quotes; What is actually needed; Constraints such as lead time or delivery.

Outputs: Like-for-like comparison table; Normalised totals with adjustments shown; Questions to put to each supplier; Recommendation with reasoning.

Invoice and Payment Reminder Writer

Drafts a staged series of overdue-invoice reminders that stay polite and professional while escalating, and summarises what is outstanding.

Inputs: Outstanding invoice list with amounts, dates, days overdue; Payment terms; Contact history.

Outputs: Staged reminder drafts; Aged summary; Suggested escalation path; Payment plan wording.

Website Copy Writer

Writes and rewrites the pages that decide whether a visitor calls — home, service, about and contact — for a small Australian business.

Inputs: Existing page copy; Services and service area; What makes the business different; Real credentials.

Outputs: Page copy drafts; Headline and call-to-action options; Page structure recommendation; Claims traced to source.