MayneAI Agent Packs

AI Assistants for Procurement and Suppliers

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Supplier decisions need more than a comparison of headline prices. This eight-assistant roster centres on supplied quotes, scope, exclusions, lead times and terms, with document and meeting-note drafts for the decision record. Make missing information visible before recommending an option.

A workflow to start with

Start with the Supplier Quote Comparer. The supplied workflow takes the following inputs and prepares the listed draft outputs for your review.

What you supply

  • Two or more supplier quotes
  • What is actually needed
  • Constraints such as lead time or delivery

What you review

  • Like-for-like comparison table
  • Normalised totals with adjustments shown
  • Questions to put to each supplier
  • Recommendation with reasoning

Example brief

Illustrative prompt only: this is a suggested way to brief the assistant, not a customer case study or a tested result.

Compare these supplier quotes against the stated requirement. Show quantities, scope, exclusions, freight and supplied terms, then list the questions preventing a fair comparison. Do not fill missing prices with estimates.

Illustrative input and draft output

Manually written fictional example. This is not an executed pack result or a customer case study.

Input note

Fictional notes: Two suppliers quote 20 archive boxes. A includes delivery; B lists collection only. Both include lids. A's lead time is absent, and B states stock is available for collection. The notes do not include prices.

Illustrative draft output

DRAFT PROCUREMENT COMPARISON

Common scope: 20 boxes with lids. A: delivery included, lead time missing. B: collection required, stock availability stated.

Clarify A's lead time and whether collection suits the requirement. Prices are unavailable, so a total-cost comparison cannot be made. Neither supplier is described as independently verified or selected.

The 8 assistants in this pack

Each assistant has a defined task. Open a name to see the information it uses and the outputs described in the pack.

Supplier Quote Comparer

Compares supplier and subcontractor quotes on a like-for-like basis, exposing the differences in scope, exclusions and terms that make headline prices misleading.

Inputs: Two or more supplier quotes; What is actually needed; Constraints such as lead time or delivery.

Outputs: Like-for-like comparison table; Normalised totals with adjustments shown; Questions to put to each supplier; Recommendation with reasoning.

Business Document Writer

Produces clean, consistent business documents — letters, service agreements in plain language, checklists, handover notes, SOPs and forms — from the business's own content.

Inputs: The content or rough draft; Document type and audience; Business details from your business profile.

Outputs: Formatted document in markdown; Consistent structure and headings; List of placeholders still to fill.

Enquiry Intake Assistant

Turns a raw customer enquiry — phone note, email, web form or SMS — into a structured, triaged record with the missing questions listed. Use when a new enquiry arrives or a pile of enquiries needs sorting.

Inputs: Raw enquiry text (pasted call note, email, web form, SMS); your business profile for service area and services.

Outputs: Structured enquiry record; Triage rating with reasons; List of missing details to ask; Draft reply requesting those details.

Proposal and Tender Writer

Builds structured proposals and tender responses from the business's real capability and the client's stated requirements, with a compliance checklist.

Inputs: The request, brief or tender documents; The business's capability, past work and rates; Deadline and submission format.

Outputs: Structured proposal draft; Requirement-by-requirement compliance table; Gap list; Submission checklist.

Meeting and Call Notes Summariser

Turns meeting notes, call notes and transcripts into a summary with decisions, actions, owners and dates, plus a follow-up email draft.

Inputs: Notes or transcript; Who attended; Context.

Outputs: Structured summary; Decisions list; Action table with owners and dates; Follow-up email draft; Ambiguities.

Operations Reporter

Produces a weekly or monthly operating summary from the numbers the business supplies — projects done, quotes won and lost, revenue, outstanding work — with observations and questions.

Inputs: Period figures supplied by the business; Prior period for comparison; Notable events.

Outputs: Operating summary; Trend observations with stated confidence; Questions the numbers raise; Suggested actions.

Invoice and Payment Reminder Writer

Drafts a staged series of overdue-invoice reminders that stay polite and professional while escalating, and summarises what is outstanding.

Inputs: Outstanding invoice list with amounts, dates, days overdue; Payment terms; Contact history.

Outputs: Staged reminder drafts; Aged summary; Suggested escalation path; Payment plan wording.

Customer Follow-up Writer

Writes follow-up messages for quotes that have gone quiet, completed projects, review requests and reactivation of past customers.

Inputs: Who is being followed up and why; What was previously quoted or done; How long since last contact.

Outputs: Follow-up message drafts per channel; Suggested timing; Optional short follow-up sequence.

Where the pack stops

The pack does not contact suppliers, verify their performance or place orders and contractual commitments.

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